Select Page

End tedious proofreading tasks by taking advantage of Auto-Correct…

by | Jan 30, 2014 | Clouds, Desktop Apps, MSO 365

The Spell-Checker in Microsoft Office products is extremely useful. The actions of the Spell Checker can easily be initiated by the user which for most people is essential.  Spelling mistakes are repetitive, which means a word-processor, to borrow an antiquated term, should help fixing those errors. Auto-correct does it for you easily.

     Add a text entry to the AutoCorrect list

  1. Click the File tab.
  2. Click Options.
  3. Click Proofing.
    If you are using Outlook, click Mail, and then click Spelling and AutoCorrect.
  4. Click AutoCorrect Options.
  5. On the AutoCorrect tab, make sure the Replace text as you type check box is selected.
  6. In the Replace box, type a word or phrase that you often mistype or misspell — for example, type usualy.
  7. In the With box, type the correct spelling of the word — for example, type usually.
  8. Click Add.
  9. Click OK.

     Change the contents of a text entry in the AutoCorrect list

  1. Click the File tab.
  2. Click Options.
  3. Click Proofing.
    If you are using Outlook, click Mail, and then click Spelling and AutoCorrect.
  4. Click AutoCorrect Options.
  5. On the AutoCorrect tab, make sure the Replace text as you type check box is selected.
  6. Click the entry in the list. It will appear in the Replace box.
  7. Type the new entry in the With box.
  8. Click Replace.

Rename a text entry in the AutoCorrect list

  1. Click the File tab.
  2. Click Options.
  3. Click Proofing.
    If you are using Outlook, click Mail, and then click Spelling and AutoCorrect. [This used to be frustrating in earlier versions of Office one had to launch word…] 
  4. Click AutoCorrect Options.
  5. On the AutoCorrect tab, make sure the Replace text as you type check box is selected.
  6. Click the entry in the list. It will appear in the Replace box.
  7. Click Delete.
  8. Type a new name in the Replace box.
  9. Click Add.

     Understand the AutoCorrect list

You can use the AutoCorrect feature to do the following:

  • Automatically detect and correct typos and misspelled words     For example, if you type teh plus a space, AutoCorrect replaces what you typed with the. Or if you type This is theh ouse plus a space, AutoCorrect replaces what you typed with This is the house.
  • Quickly insert symbols     For example, type (c) to insert ©. If the list of built-in AutoCorrect entries doesn’t contain the symbols that you want, you can add entries.
  • Quickly insert any long piece of text     For example, if you need to repeatedly enter a phrase such as return on investment, you can set up the program to automatically enter this phrase when you type roi.

All of these uses of the AutoCorrect feature are supported by two parallel lists of words. The first word is the word that you type, and the second word or phrase is what the program enters to replace that word.

Autocorrex

The AutoCorrect list is global across the Microsoft Office programs that support this feature, which means that when you add or delete a word from the list in one Microsoft Office program, the other Office programs are also affected.

From <http://office.microsoft.com/client/15/help/preview?AssetId=HA010354277&lcid=1033&NS=WINWORD&Version=15&tl=2&respos=0&CTT=1&queryid=a811822a%2Dfb3b%2D4a7e%2Da7a1%2Dbfc84be59260>

T